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“Thank you, thank you, thank you!!!!! I love your software! You've simplified my job by 300% and have allowed me to make people happy by scheduling around their schedules.”

When comparing SmartRoster to any other package, ask yourself, does it have these essential features?

User support:
  • Full context sensitive on-line help (try the F1 key)
  • Full colour electronic manual in PDF format which can be freely copied and printed
  • 24 hour email support (free in the first year, free for all evaluations, and a small optional annual subscription thereafter)
  • All updates free for the first year (then included in the cost of annual support thereafter)
  • Get updates to the software automatically, or your request, by enabling "AutoUpdate" (while your support is current). Smartroster was the first product in it's class to include this great time-saving feature!
User interface
  • An elegant and intuitive, cutting-edge, easy-to-use interface, great for both novice and power user
  • Uses an intuitive spreadsheet like grid. Just drag and drop names in the spreadsheet from the various role-member and people lists always present on screen, or use the "right mouse button" click to access context sensitive menus in most panels * exclusive to SmartRoster compared to other similar products
  • Mouse over any name in the grid to see everywhere that person is scheduled *exclusive to SmartRoster
  • Double-click on any name to access the properties of that person
  • Lock down rows, columns, or cells with a single click to prevent the autofill overwriting *exclusive to SmartRoster
  • Set absences for an individual or for a group or household
  • SmartRoster never schedules a person when absent
  • Absences can be arbitrary date ranges or a complex repeating pattern
Auto Scheduling
  • Set scheduling frequency preferences - which can be "average over the whole period" or exactly so many times in each consecutive period (week, month) *exclusive to SmartRoster
  • Co-worker and Family work-together (or apart) preferences - no other product has the same degree of control as SmartRoster!
    eg. ensure families are all scheduled to the same service in a weekend, allow for childcare requirements (so both parents are NOT scheduled at the same time); make sure trainees are scheduled with someone more experienced, etc
  • Set scheduling limits for an individual, household or group eg 2 times total for the whole schedule
  • Define enforced breaks - global, per-person, per-group, or per role-member *exclusive to SmartRoster
  • Define restrictions for role/event combination such as: *exclusive to SmartRoster
    "at least x [members of group y]" or "at most x [members of group y]" or
    "all [members of group y] or none of [members of group y]" - no other product has this feature
  • Automatically fills the schedule based on user preferences, role/event requirements, restrictions, absences - evens out usage frequency automatically
  • User defined Look-back period allows SmartRoster to consider previous schedules (as far back as desired) when building the current schedule, a feature pioneered by SmartRoster!
  • Define complex event patterns (no limit on complexity)
  • Pre-assign individauls according to complex patterns
  • Selectively schedule a subset of roles and/or events and/or people
  • You decide whether to optimise for frequency targets, to reduce vacancies, or to meet association preferences, etc *exclusive to SmartRoster
Communication features
  • Built-in emailer, and ability to email personalised schedules to each member, or to each family (containing the highlighted names of each person in the family) - and no extra annual charges!
  • Full email management - preview emails before sending, view sent emails, archive emails, re-send emails *exclusive to SmartRoster
  • Easy email reminders generated each time SmartRoster is started, or on demand
  • Send bulk email to selected individuals, or all members of a selected group or household
  • Seamlessly Share a single data file across your LAN, or across the world via SmartRoster WebShare - all you need is an Internet connection! (At least two licenses are required. Annual support must be maintained to use our server)
  • Build-in report previewer - MS Word® or equivalent not required!
  • Provides a rich collection of report formats including: schedules, address-book or lists, rosters, inventory, address and reminder labels, absences, analysis of usage frequency
  • Advanced filters allow you to search and display only the people that match your query *exclusive to SmartRoster
  • All reports can be exported to MS Word® (or equivalent), or exported in adobe PDF format for easy printing or publishing to the web - as easy as a single click!
  • Attendance monitoring and reporting - record "after the fact" who actually performed their tasks, and reasons for non-performance (user-definable) *exclusive to SmartRoster
Minimal required hardware and software
  • Has very modest minimum system requirements
  • Does not require an external word processor (but can use one)
  • Does not require annual subscriptions to run the program (but is available for support)
  • Does not require the internet (but can use it if available)
  • Does not require annual payments or an "optional module" for email functionality
  • Does not require an external database management system such as MS Access® or SQL
Data access and integrity
  • Stores all data in a single tiny file which can be encrypted for maximum security - one file, one file extension, nothing else to consider - and easy to email or backup *exclusive to SmartRoster
  • Import and export your personnel data easily in industry standard tab-delimited format
  • Auto-save and backup-reminder options reduce the likelihood of accidental data loss.
Costing features (for commercial version) *exclusive to SmartRoster
  • Set hourly base and penalty rates, for a person, group, role, event, and report total cost of a schedule
  • See how much the current schedule will cost you
  • Optimise the schedule to reduced total cost

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